Job Summary

The role holder proactively supports the contract renewal, amendment and termination processes by liaising with relevant stakeholders within QNB for timely approval and action, considering key issues such as but not limited to IPR (intellectual property rights), Withholding tax, confidentiality, liability VAT and other related matters in the context of QNB policies and procedures.

Main Responsibilities

A. Shareholder & Financial:

- Implements KPI’s and best practices for Senior Associate Procurement Contracts Management.

- Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise

benefits for the bank.

- Act within the limits of the powers delegated to the incumbent.

B. Customer (Internal & External):

- Maintain all procurement contracts systematically in QNB contract management system as well other manual and

shared systems, ensuring key contract information is updated and available for use by members of the team.

- Prepare contract drafts in conjunction with relevant stakeholders, sourcing team members and suppliers.

- Prepare contract for internal review and approval and ensure compliance with QNB policies, ensure all contracts

under management are signed off in line with QNB FAM (Financial Authority Matrix)

- Liaise and coordinate with the relevant stakeholders to manage all contracts, MSA (master services agreements),

amendments and variations.

- Act as the focal point for supplier and stakeholders’ queries on the status of contract creation, renewal and

termination.

- Support Senior Associate to address legal contractual matters and monitor contract compliance within established

procedures.

- Assist with contractor meetings to review contractual terms and conditions involving group legal as and when

required

- Proactively alert the Sourcing team members and end users in advance regarding contract status, date of expiry of

current contracts in order for timely action to be taken such as termination or renewal of contracts to ensure that

services are not disrupted.

- Support contract renewals by liaising with the relevant stakeholders to obtain necessary approvals, in line with QNB

contract signing matrix

- Support the terminations of contracts within recognised procedures: issue the notices to the suppliers where the

agreement / contract is not renewed and update the relevant contract management systems to reflect such changes.

- Liaise with legal departments for any issues related to contracts including obtain approval on vendor terms.

- Work closely alongside operations team to ensure existing blanket purchase agreements with iprocurement

catalogues are kept up to date.

- Ensure the approved contract templates are used at all times, and liaise with relevant departments in QNB to ensure

any changes to templates are disseminated to the contract master

- Monitor and track insurance requirements and any other correspondence in relation to established contracts and

those in progress.

- Recommend improvements and changes to enhance the contracting process / terms and conditions, modifications

to automated systems by keeping abreast of market trends.

- Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve

improvements in turn-around time.

- Build and maintain strong/effective relationships with related departments/units to achieve the Group’s objectives.

- Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.

C. Internal (Processes, Products, Regulatory):

- Provide input to VP, Procurement Contracts Management on possible improvements to internal processes &

policies based on working experiences and knowledge

- Prepare weekly and monthly reports for Senior Associate review, on the status of all contracts such as the

number of new contracts /value of contracts / contracts terminated / contracts renewed / contracts amended /

contracts expired for Management and Stakeholders.

- Provide Ad Hoc reports to internal/external stakeholder as per business requirement.

D. Learning & Knowledge:

- Ramp-up from the start on the knowledge required to succeed in the role, relying on the VP, Procurement

Contracts Management as needed. This includes but is not limited to: procurement best practices and category[1]specific technical specifications and operational insights.

- Proactively identify areas for professional development of self and undertake development activities.

- Seek out opportunities to remain current with all developments in professional field.

E. Legal, Regulatory, and Risk Framework Responsibilities:

- Comply with the defined Group Procurement Policies and Procedures.

- Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to,

Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control

Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).

- Understand and effectively perform your role under the Three Lines of Defence principle to identify measure,

monitor, manage and report risks.

- Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.

- Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the

Operational Risk Management requirements.

- Maintain appropriate knowledge to ensure full qualification to undertake the role.

- Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence.

- Attend mandatory (internal and external) seminars as instructed by the Bank.

F. Other:

- Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information.

- Maintaining utmost confidentiality concerning customer and internal bank information obtained during the course

of business and provide such information on a need to know basis only to Senior Management of QNB, Audit and

Compliance functions, and relevant Regulators.

- Maintain high professional standards to uphold QNB's reputation and to strengthen its market leadership position.

- All other ad hoc duties/activities related to QNB that management might request from time to time.

Education and Experience Requirements :

- University graduate preferably with a major in the related field of study.

- At least 2 Years of relevant experience.