Job Summary

The incumbent will assist to deliver the source-to-contract process along the target process. This includes: (1) creating the scope of work and subsequent RFQs/RFPs based on the requests created by departments, (2) administering the bids analysis, negotiation and validation of bids submitted by suppliers in alignment with requesters/expense owners, and (3) support the drafting of contracts for suppliers in alignment with Group Legal. Additionally, the incumbent will assist in maintaining the vendor panel / database as the closest link to suppliers in the Procurement division.

Main Responsibilities

A. Shareholder & Financial:

- Implements KPI’s and best practices for Senior Associate, Procurement Sourcing role.

- Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.

- Act within the limits of the powers delegated to the incumbent.

B. Customer (Internal & External):

- Assist internal customers in all their procurement requests/activities and seek solution to their requests.

- Follow and deliver Source-to-Contract process in the frame defined by category strategies and panels:

- Ensure the Source-to-Contract process follows the definitions laid out by the category strategy (RFP specifications, negotiation tactics etc).

- Ensure full alignment between the buyers’ team and requesting departments / expense owners, supporting escalations when needed.

- Provide input directly on the analysis of large/complex requests, and the subsequent RFP development, issuance, negotiation, selection and contract drafting.

- Support supplier bids analysis, formal negotiations with vendors, and ensure validation:

- Evaluate supplier bids alongside requesting department and/or expense owner, providing analysis as needed.

- Ensure the final vendor selection and rationale is validated by the requesting department and/or expense owner and is ready for the review of the final approver / selection committee.

- Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time.

- Build and maintain strong/effective relationships with related departments/units to achieve the Group’s objectives.

- Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.

C. Internal (Processes, Products, Regulatory):

- Assist to deliver KPI reporting as required.

- Provide input to Manager & VP Procurement Sourcing on possible improvements to internal processes & policies based on working experiences and knowledge

D. Learning & Knowledge:

- Proactively identify areas for professional development of self and undertake development activities.

- Seek out opportunities to remain current with all developments in professional field.

E. Legal, Regulatory, and Risk Framework Responsibilities:

- Comply with the defined Group Procurement Policies and Procedures.

- Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).

- Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks.

- Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.

- Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the Operational Risk Management requirements.

- Maintain appropriate knowledge to ensure full qualification to undertake the role.

- Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence.

Education and Experience Requirements

- University graduate (Bachelors) preferably with a Major in the related field of study,

- Minimum 2 years of relevant experience, preferably within a highly rated international bank in data analytics, and good command of data request definition, Excel management.