Job Purpose Summary

The incumbent will have responsibility for coordinating the Reporting and Taxation activities within asset management accounting/custodian services. The incumbent is charged with managing the withholding tax in terms of calculation, accruals, payments and submission and liaison with local tax authorities.

Essential Duties & Responsibilities by Dimensions

A. Shareholder & Financial:

• Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.

• Act within the limits of the powers delegated to the incumbent.

• Implement KPI’s and best practices for Senior Associate Reporting and Taxation role.

B. Customer (Internal & External):

• Provide timely asset management accounting and custodianship services to various stakeholders.

• To assist customers in all their queries on Bank’s product and seek solution to their requests.

• Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time.

• Build and maintain strong/effective relationships with related departments/units to achieve the Group’s objectives.

• Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.

C. Internal (Processes, Products, Regulatory):

• Documentation

• Maintain asset management documents (e.g. licenses, prospectus, articles of association, reports, records, etc.), ensure they are up to date and update them on the system accordingly.

• Transfer Agency

• Disseminate capital stock reports to shareholders and other stakeholders accurately and timely.

• Fund Administration – Financial Reporting

• Produce the necessary financial statements / MIS and disseminate them timely and accurately to the relevant stakeholders on a monthly, quarterly, annual or ad-hoc basis.

• Fund Administration – Tax

• Calculate imposable and other taxable activity in line with local law and different account profiles in regards to both investment tax and shareholder tax.

• Assist in preparation of tax filings

• Liaise with the relevant tax authorities.

• Audit / Reporting / Reconciliation

• Perform account/transaction reconciliations – capital stock, holdings, cash, expense, income, etc. – investigating any discrepancy and working to address the break by posting the required entry, rectifying the incorrect one or liaising with the respective team that needs to take action.

• Reporting – Assist the team in producing any financial statements or other required reports.

• Audit – help produce the required audit documentation so it is delivered within the agreed deadlines

• Query Management

• Ensure inbound queries are answered within 24h from receipt

• Do a diligent follow up on emails sent to external or internal parties as to obtain the information required to address the reason the query was sent.

• Escalate emails as needed with your supervisor.

• Communication

• Escalate all urgent matters requiring attention to supervisor

• Assist more junior staff in the completion of their tasks

D. Learning & Knowledge:

• Maintain utmost confidentiality.

• Comply with operational policies and procedures, document retention requirements and set security procedures.

• Proactively identify areas for professional development of self and undertake development activities.

• Seek out opportunities to remain current with all developments in professional field.

Education/Experience Requirements

• Bachelor degree University Graduate/preferred with a Major in Marketing, Banking, Finance, Accounting, Economics, Business Administration or Information Technology (related field of study)